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Locations: Lafayette

Department: Executive Unit

Work Status: Full-Time

Come work with great people who do hard work to better the lives of low-income and vulnerable individuals in our communities. Be a part of a non-profit law firm, with 100+ employees in seven offices across Louisiana, that seeks legal justice while understanding the value of work-life balance. Work independently and as part of a team to obtain positive results for clients with a focus on civil law matters that include: Family Law, Child in Need of Care, Disaster Recovery, Domestic Violence, Public Benefits, Elder Law, Successions, Housing, and Consumer Law positions that are available in Alexandria, Franklin, Lafayette, Lake Charles, Monroe, Natchitoches, and Shreveport. Candidates must have strong organizational and communication skills, be comfortable interacting with low income clients, and be able to learn electronic case management system.

The Chief Financial Officer will direct and manage all financial affairs at ALSC. Responsible for preparing financial statements and reports; formalize and implement fiscal policies; prepare budgets and other management reports; financial planning and forecasting; cash flow analysis; maintain the required internal controls; manage payroll system; preparation of state and federal tax reports; maintain banking relationships and investment policies of the organization; ensure compliance with requirements as stated in LSC’s Audit Guide and related Compliance Supplements and Circulars, OMB A-133 Circular, and other GAAP; and supervision of accounting staff. The Chief Financial Officer is a part of the Executive Team.

Financial Reporting

• Monthly & Quarterly Financial Statements
• Bi-Weekly Cash Flow Statements/Bank Balances
• Journal Entries to General Ledger (Prepaids, Receivables, Interest, Depreciation, Etc.)
• Balance Cash Accounts to Bank Reconciliations
• Management of Investment Accounts and All Other Bank Accounts
• Management and Oversight of Accounts Payable and Accounts Receivable

Grants Management

• Determine Cost Allocations for Grants
• Preparation, oversight, and Management of Budgets for all Grant Applications
• Monthly, Quarterly, and/or Annual Budget Reports to Grantors
• Management and Oversight of Billings and Statistical Reports for Title IIIB Grants

Budgets

• Preparation and Management of Annual Budget
• Quarterly Budget Comparison and Variance Reports for Board Meetings
• Oversight over all Grant Budgets
• Assists Administrative and Executive staff with budgeting, administrative, and operational matters
• Performs any other duties deemed necessary to accomplish the goals of ALSC, as directed

Payroll

• Oversight and Management of Bi-Weekly Payroll/Payment of Payroll Taxes
• Processing of Monthly & Quarterly Payroll Taxes and Reporting
• Annual/Year-End Payroll Tax Forms
• Annual W-2, 1099-Misc, W-3 & 1096 Federal Filings

Annual Audit

• Audit Preparation, Management and Oversight
• Meeting and Consulting with Auditors, Audit Committee, Etc.
• PAI Report to the Legal Service Corporation
• Maintain Internal Controls for fraud and fiscal compliance
• Control of all matters concerning 5500 and audits (Deadlines, Follow ups etc.)
• Waiver Request and plan for carryover of Legal Service Corporation (LSC) and the Louisiana Bar Foundation (LBF) grants as required by grant terms.

Tax Reporting

• Coordination and Completion of Annual IRS 990 Tax Form
• Compile and Report Information for 403-B Annual form 550 Report

Client Trust

• Management and Oversight of Client Trust Transactions
• General Ledger and Accounting of Client Trust Accounts

Banking & Investments

• Manage the Operating and Other Specified Bank Accounts
• Replenish Debit Card Account and Special Account
• Balance Cash Accounts to Bank Reconciliations
• Make Recommendations for Investment Accounts

Inventory

• Oversight of Bi-Annual Physical Inventory of Assets
• Recording and Tracking of New Assets and Disposed Fixed Assets

Other

• Responsible for the Development of Fiscal Policies and Procedures
• Attend all Board, Executive committee, and Other Required meetings
• Supervision of all Accounting Staff
• Perform Other Duties as Assigned by the Executive Director Acadiana Legal Service Corporation

• Must have proficient knowledge in computerized accounting systems and use of spreadsheets, technologically competent, with an ability to work with IT staff to develop and implement new processes and systems to increase efficiency
• Flexible and a self-starter; able to multitask while also being highly detail-oriented
• Accuracy, organizational skills, and good communication skills are required, as well as the ability to work well with others
• Familiarity with not-for-profit accounting and reporting requirements and a general understanding of local, state and federal regulations and guidelines
• Demonstrated proficiency in and ability to use Excel for data management and reporting
• Ability to use computers and other electronic technology to receive, organize, automate processes for efficiency, prioritize, and transmit information; general knowledge and ability to use Outlook and Word
• Demonstrated written and verbal communication skills; ability to read and interpret contract documents, prepare routine reports and correspondence, and speak effectively
• Capacity to work effectively as part of a team. Must be energetic, motivated, resourceful and self-directed. Must be organized, detail-oriented and have ability to manage multiple tasks simultaneously
• Professional and courteous

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. MBA or CPA preferred.
• Familiarity with the LSC Performance Criteria, LSC Fiscal Policy, and/or federal regulations is highly desired
• Minimum 5 years of progressive experience in Accounting and Financial Management, preferably in a non-profit organization and in a senior leadership role
• Commitment to high ethical standards and access to justice