Administrative Assistant II

Location: Shreveport, LA

Unit: Executive Unit

Work Status: Full-Time

Overview

Come work with great people who do hard work to better the lives of low-income and vulnerable individuals in our communities. Be a part of a non-profit law firm, with 100+ employees in seven offices across Louisiana, that seeks legal justice while understanding the value of work-life balance. Work independently and as part of a team to obtain positive results for clients with a focus on civil law matters that include Family Law, Child in Need of Care, Disaster Recovery, Domestic Violence, Public Benefits, Elder Law, Successions, Housing, and Consumer Law positions that are available in Alexandria, Franklin, Lafayette, Lake Charles, Monroe, Natchitoches, and Shreveport.  Candidates must have strong organizational and communication skills, be comfortable interacting with low-income clients, and be able to learn electronic case management system.

Description

This is administrative work involving responsibility for various administrative work. Ability to initiate and complete administrative functions without direct supervision is required. Duties require the exercise of mature judgment and the application of knowledge of human service concepts, organization, and matters in meeting a number of administrative work problems. The position requires continual involvement in public and/or intra and interdepartmental relations. The work includes a variety of tasks to include the review of materials, assembly of factual and statistical information for written reports, and the transmittal and interpretation of management actions. The Administrative Assistant II may be responsible for day-to-day routine operations. Assignments are received in the form of general outlines or desired results. The employee is expected to develop methods or procedures in arriving the results for assigned objectives.

General Duties

GENERAL DUTIES

  • Will be required to coordinate day-to-day departmental activities, such as staff local and conference travel, vehicle usage, and service maintenance of the word processing equipment.
  • Maintain supply inventory and requisitions.
  • Maintain and process client trust activities.
  • Assists in preparation of applications for various grants and/or contracts.
  • Prepares reports and communications independently on routine matters. Problems that are more technical or controversial require consultation with the Office Manager and/or Deputy Director.
  • Answers a broad variety of routine correspondence and answers questions in person and telephone relating to operations, procedures, travel, and related matters.
  • Secures important statistical data for factual presentation for review, evaluation, and analysis.
  • Keeps the Office Manager and/or Deputy Director informed on the progress of many projects in operations and transmits directions and compliance requirements to the various parties involved as appropriate.
  • Handles related work as assigned to maintain efficient administrative operations.

NECESSARY SKILLS

  • Knowledge of service organizations and functions and the relationship within the Corporation and with other agencies.
  • Knowledge of the principles of standard record maintenance and good public relations techniques.
  • Knowledge of the basic principles of administration and accounting.
  • Knowledge of research methods and techniques and methods of report presentation.
  • Ability to prioritize and utilize time management basics to meet deadlines.
  • Ability to assemble, organize and present, in written or oral form, financial or factual information devised from a variety of sources.
  • Ability to establish and maintain effective working relationships with other employees, other agency officials, and other general public.
  • Ability to type approximately fifty-five words per minute.

QUALIFICATIONS

Two years of experience is required for this position, one year being with a non-profit organization performing public contact and coordination work. One year experience performing general clerical duties is required. Degree from an approved college or university with major course work in Business or Public Administration, Management or a related field. Master’s Degree without experience acceptable. Must have good communication skills, able to exercise mature judgment, and a concern for the problems of the poor.

*Salary based on experience.

Salary

Starting salary of $27,626 is negotiable depending on experience. Candidates with more experience can expect a higher range salary.

Benefits:

  • 403(b) matching
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Apply Now

When you apply to join ALSC, We will collect personal data about you, such as what you include on your resume or application.  We use this information to evaluate you throughout the recruitment process and it is only shared internally.  We may also use the personal data you provide to evaluate you for other opportunities with ALSC.

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